2018 Spring Faire Food Vendor Application - Prepared and Processed Food Vendors


This sheet is required for Food Vendor Placement

Please Print Clearly

Name (First)________________________________________(Last)______________________________________________________



Mailing Address______________________________________________________________________________________________


Name of Business_______________________________________________________________________________________________

Name of Booth (if different)________________________________________________________________________________________

Will you be camping in your space_____________________

Do you have a current food handler's permit? ________ Please attach a copy to this application.

Do you have required Permits/Licenses? ________ Please attach a copy to this application.

How many years have you run a food booth at Okanogan Family Faire?_____________________

What food items are you vending/cooking? Please list menu items (attach a copy of your menu). _________________________________________




How do you plan to keep the food items at proper heat temp?______________________________________________________________


How do you plan to keep the food items at proper cold temp?______________________________________________________________


What Food Island would you like to be placed in? (This does not guarantee your space. We will do our best to accommodate you).


Please check one:

_____Drum Circle/Solar Stage

_____Main Stage

_____North Youthtopia



How many food booth spaces are you purchasing? Please check one:

______12ft Booth Space $200

______Two 12ft Booth Spaces $300

______Three 12ft Booth Spaces $500

______Four 12ft Booth Spaces $600


Go to Here to purchase your food vending space (s)   (Ticket purchase includes booth space and camping for one only. One space = one ticket in)

Go to Here to purchase extra camping tickets.

General Information - Policies, Regulations, Requirements

All vendors selling or sampling prepared foods, or processed foods must comply with Okanogan County Health Dept. food handling guidelines. It is every vendor's responsibility to be aware of and in compliance with all permit and licensing requirements. Copies of all permits must be posted in your booth or with you at all times.

Prepared Foods
Prepared foods are items available for sale and immediate consumption onsite.

All prepared food served at the Okanogan Family Faire must be prepared at the event site. If you are serving a product that requires advanced preparation it will be allowed if it is prepared in a permitted kitchen in the state of Washington. You must provide a copy of the permit for the commissary kitchen, which must be submitted with the application. You must describe in detail the process of cooking, cooling, and repackaging of the food product if there is advanced preparation. Any advanced food preparation in a residential kitchen or an unpermitted kitchen will not be allowed. No Exceptions.

Processed Foods
Processed foods are items prepared offsite and primarily intended to be taken home by buyers, not consumed onsite.

All processed potentially hazardous food products (including but not limited to: juices, cider, salsas, smoked or canned meats/fish, canned vegetables) must be produced by the vendor in a commercially licensed kitchen. A PERMIT IS REQUIRED; along with food handler's card, proper labeling and a food vendor application form. You MUST have a copy of your permit posted in your booth/with you at all times.

All processed non-potentially hazardous food products (including but not limited to: oven baked goods, standardized fruit jams, jellies, fruit butters, vinegars and dried mixes) must be produced by the vendor in a permitted kitchen, under the Cottage Industry Guidelines. A PERMIT IS REQUIRED; along with food handler's card, proper labeling and a food vendor application form. You MUST have a copy of your permit in your booth/with you at all times.

Compliance, Licenses and Regulations
ALL FOOD VENDORS MUST KNOW AND COMPLY WITH EVERY GUIDELINE AND REGULATION of the USDA, FDA, WSDA, Okanogan County Public Health Dept., and any other legal authority with jurisdiction over their products.

Permits and Licenses
All food vendors must have the proper permits and licenses as required by the USDA, FDA, WSDA, Okanogan County Public Health Dept., and any other legal authority with jurisdiction over their products. Copies of every license/permit legally required to conduct business must be provided at the time of application and available onsite for inspection.

OFF functions on a basis of mutual respect and honesty. Vendors are considered representatives of the faire. The expectation is that everyone will contribute to honest and positive interactions. Work hard to create an enjoyable atmosphere and treat folks with common courtesy throughout the faire experience. Misrepresentations, disparaging remarks about other vendors, or otherwise negative behavior will not be tolerated. Stay within your purchased booth space. You can camp behind your booth but please respect booth boundaries. No Pets allowed (only exception is service animals).

Our intent is to support non-GMO, locally sourced and organic agriculture. It is recommended that the vendor use non-GMO and organic ingredients grown in the Pacific Northwest, to greatest extent possible, and when possible, use products from participating OFF vendors. Vegetarian options are also encouraged. If your booth is GMO free/Organic/locally sourced, please make note on your application and provide signage at Faire.

Zero Waste
OFF strives to be a zero-waste faire. OFF requires all vendors with onsite consumables to supply only compostable/recyclable utensils, plates/bowls, bags and sampling accessories.

Water and Ice
Bring your own water and ice. Bring as much as you will need for the weekend. There are multiple spigots with potable water available onsite; however, they may be a distance from your booth site. A wheelbarrow works for long hauling. We will have limited ice available onsite.

ALL greywater must be disposed of in official OFF supplied greywater containers. Each food island will be provided a receptacle to dump your greywater.

We do not provide electricity. This is a rural environment and you must be prepared.

Trash Collection
Vendors must supply trash and recycling containers and are responsible for hauling and sorting recyclables to designated recycling areas. A large dumpster will be onsite to provide a place for trash collection. Recyclables will need to be sorted out before garbage is put into the dumpster. A $5 per bag fee will apply for any unsorted trash.

Food Vendor Schedule
Food vendors may arrive no sooner than Wednesday 8 am before the Faire. Drive to the main gate. We will place you individually into your space. Do not arrive Tuesday night, you will be turned away. There is camping available at the Rodeo Grounds in Tonasket.


Vendor Application Check Off List:

_____Application completely filled out

_____Attached copy of current food handler's card

_____Attached copy of required permits/licenses

_____Attached copy of menu

_____Read vendor schedule

_____Read all general information/policies/regulations/requirements (very important)

Scan and E-mail info sheet to our manager@okanoganfamilyfaire.net

OR send to:

OFF Faire Manager

Okanogan Family faire

P.O. Box 761

Tonasket WA 98855

Please note: you must fill this out, sign and date, and send it back to us for consideration as a food vendor.

*I have read and understand the information regarding Food Vendor Rules/Policy. By signing this form, I hereby waive and release any and all right and claim for damages I/we have against OFF (Okanogan Family Faire), ON (Okanogan Neighbors), or any organization or individual connected with this event, their representatives, successors, and assigns for any and all damages, losses, thefts or injuries which I/we suffer while taking part in any activities linked to this event.

__________________________________________Applicant's Signature